Your privacy is important to us. At Time Manager and Custom Group, we are committed to protecting your personal information with the highest level of integrity. This policy is intended to inform you of our privacy practices in association with the collection and use of your information obtained through our, services, and applications. This Privacy Policy is incorporated into, and subject to the Terms of Service as well as our other security policies. The following comprises the terms of our policy:
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Overview
Time Manager obtains personal Information about you from various sources to provide our services and to manage our sites. “You” may be a visitor to one of our websites, a user of one or more of our Custom Group services (“User” or “Licensee”), or a customer of a user (“Customer”).
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Personal Information We Collect
When you visit our Sites, we collect two types of information from you; Personal Information, which you actively provide us, and Information automatically collected from your devices.
(a) Personal Information that we collect about you. Personal Information is any information that relates to an identified or identifiable individual. The Personal Information that you provide directly to us through our Sites will be apparent from the context in which you provide the data. In particular:
When you register for an account we collect your full name, email address, and account log-in credentials.
Different uses cases and applications of our Services require the collection of different categories of information. The Licensee will determine the information it collects.
You may also choose to submit information to us via other methods, including: (i) in response to marketing or other communications, (ii) through social media or online forums, (iii) through participation in an offer, program or promotion, (iv) in connection with an actual or potential business relationship with us, or (v) by giving us your business card or contact details at trade shows or other events.
(b) Information that we collect automatically on our Sites. Our Sites use cookies and other technologies to function effectively. These technologies record information about your use of our Sites, including:
- Browser and device data, such as IP address, device type, operating system and Internet browser type, screen resolution, operating system name and version, device manufacturer and model, language, plug-ins, add-ons and the language version of the Sites you are visiting;
Usage data, such as time spent on the Sites, pages visited, links clicked, language preferences, and the pages that led or referred you to our Sites.
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How We Use Personal Information
(a) Our products and services. We use Personal Information to facilitate the business relationships we have with our Users, to comply with our financial regulatory and other legal obligations, and to pursue our legitimate business interests. However, we do not warrant that we are in compliance with all applicable law and cannot warrant that our Licensees or Users use the Software in a manner that is compliant with applicable laws. We also use Personal Information to complete payment transactions and to provide payment-related services to our Users.
Marketing and events-related communications. We may send you email marketing communications about Custom Group products and services, invite you to participate in our events or surveys, or otherwise communicate with you for marketing purposes, provided that we do so in accordance with the consent requirements that are imposed by applicable law. When we collect your business contact details through our participation at trade shows or other events, we may use the information to follow-up with you regarding an event, send you information that you have requested on our products and services and, with your permission, include you on our marketing information campaigns.
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How We Disclose Personal Information
We do not sell or rent Personal Information to marketers or unaffiliated third parties. We share your Personal Information with trusted entities, as outlined below.
(a) Service providers. We share Personal Information with a limited number of our service providers. We have service providers that provide services on our behalf, such as identity verification services, website hosting, data analysis, information technology and related infrastructure, customer service, email delivery, and auditing services. These service providers may need to access Personal Information to perform their services. We authorise such service providers to use or disclose the Personal Information only as necessary to perform services on our behalf or comply with legal requirements. We require such service providers to contractually commit to protect the security and confidentiality of Personal Information they process on our behalf.
(b) Business partners. We share Personal Information with third party business partners when this is necessary to provide our Time Manager Services to our Users. Examples of third parties to whom we may disclose Personal Information for this purpose are banks and payment method providers (such as credit card networks) when we provide payment processing services, and the professional services firms that we partner with to deliver the Software or communication.
(c) Our Licensees and third parties authorised by our Users. We share Personal Information with Users as necessary to maintain a User account and provide the Services. We share data with parties directly authorised by a User to receive Personal Information.
The use of Personal Information by an authorised third party is subject to the third party’s privacy policy.
(d) Corporate transactions. In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganisation, merger, sale, joint venture, assignment, transfer, change of control, or other disposition of all or any portion of our business, assets or stock, we may share Personal Information with third parties for the purpose of facilitating and completing the transaction.
(e) Compliance and harm prevention. We share Personal Information as we believe necessary: (i) to comply with applicable law, or payment method rules; (ii) to enforce our contractual rights; (iii) to protect the rights, privacy, safety and property of The Custom Group, you or others; and (iv) to respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include authorities outside your country of residence.
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Your Rights and Choices.
You have choices regarding our use and disclosure of your Personal Information: (a) Opting out of receiving electronic communications from us. If you no longer want to receive marketing-related emails from us, you may opt-out via the unsubscribe link included in such emails. We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out of receiving marketing-related emails from us, we may still send you important administrative messages that are required to provide you with our Services.
(b) How you can see or change your account Personal Information. If You would like to review, correct, or update Personal Information that You have previously disclosed to us, You may do so by signing in to your account or by contacting us.
(c) Your data protection rights. Depending on your location and subject to applicable law, you may have the following rights with regard to the Personal Information we control about you:
- The right to request confirmation of whether Time Manager processes Personal
Information relating to you, and if so, to request a copy of that Personal Information;
- The right to request that Time Manager rectifies or updates your Personal Information that is inaccurate, incomplete or outdated;
- The right to request that Time Manager erase your Personal Information in certain circumstances provided by law;
- The right to request that the Time Manager restrict the use of your Personal Information in certain circumstances,
- The right to request that we export to another company, where technically feasible, your Personal Information that we hold in order to provide our Services to you.
Where the processing of your Personal Information is based on your previously given consent, you have the right to withdraw your consent at any time. You may also have the right to object to the processing of your Personal Information on grounds relating to your particular situation.
(d) Process for exercising data protection rights. In order to exercise your data protection rights, you may contact Time Manager as described in the Contact Us section below. We take each request seriously. We will comply with your request to the extent required by applicable law. We will not be able to respond to a request if we no longer hold your Personal Information. If you feel that you have not received a satisfactory response from us, you may consult with the data protection authority in your country.
For your protection, we may need to verify your identity before responding to your request, such as verifying that the email address from which you send the request matches your email address that we have on file. If we no longer need to process Personal Information about you in order to provide our Services or our Sites, we will not maintain, acquire or process additional information in order to identify you for the purpose of responding to your request.
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Security and Retention.
We make reasonable efforts to ensure a level of security appropriate to the risk associated with the processing of Personal Information. We maintain organisational, technical and administrative measures designed to protect Personal Information within our organisation against unauthorised access, destruction, loss, alteration or misuse. Your Personal Information is only accessible to a limited number of personnel who need access to the information to perform their duties. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of your account has been compromised), please contact us immediately.
If you are licensing Time Manager (“Licensee”), we retain your Personal Information as long as we are providing the Services to you. We may retain Personal Information after we cease providing the Services to you, even if you close your Time Manager account, to the extent necessary to comply with our legal and regulatory obligations, and for the purpose of fraud monitoring, detection and prevention. We also retain Personal Information to comply with our tax, accounting, and financial reporting obligations, where we are required to retain the data by our contractual commitments to our financial partners, and where data retention is mandated by the payment methods that we support. Where we retain data, we do so in accordance with any limitation periods and records retention obligations that are imposed by applicable law.
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International Data Transfers.
We are a global business. Personal Information may be stored and processed in any country where we have operations or where we engage service providers. We may transfer Personal Information that we maintain about you to recipients in countries other than the country in which the Personal Information was originally collected, including to the United States. Those countries may have data protection rules that are different from those of your country. However, we will take measures to ensure that any such transfers comply with applicable data protection laws and that your Personal Information remains protected to the standards described in this Privacy Policy. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your Personal Information.
Where applicable law requires us to ensure that an international data transfer is governed by a data transfer mechanism, we use one or more of the following mechanisms: EU Standard Contractual Clauses with a data recipient outside the EEA, verification that the recipient has implemented Binding Corporate Rules, or verification that the recipient adheres to the EU-US and Swiss-US Privacy Shield Framework.
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Updates To this Privacy Policy and Notifications.
We may change this Privacy Policy from time to time to reflect new services, changes in our Personal Information practices or relevant laws. The “Last updated” legend at the top of this Privacy Policy indicates when this Privacy Policy was last revised. Any changes are effective when we post the revised Privacy Policy on the Services. We may provide you with disclosures and alerts regarding the Privacy Policy or Personal Information collected by posting them on our website and, if you are a User, by contacting you through your Dashboard, email address and/or the physical address listed in your account.
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Links To Other Websites.
The Services may provide the ability to connect to other websites. These websites may operate independently from us and may have their own privacy notices or policies, which we strongly suggest you review. If any linked website is not owned or controlled by us, we are not responsible for its content, any use of the website or the privacy practices of the operator of the website.
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Contact us.
If you have any questions or would like to request the removal of your information from our records please feel free to contact us at info@timemanager.tech